What Documents Can a Notary Public Notarise in Ireland?
One of the most common questions clients ask Hugh Phelan is: "Can you notarise this document?" The answer is almost always yes. As a qualified Notary Public, Hugh can notarise virtually any document that requires authentication for use outside Ireland. Here is a comprehensive list organised by category.
Personal Identity Documents
These are among the most commonly notarised documents, as they are required for visa applications, overseas employment, and identity verification by foreign institutions:
- Passports — certified copies for overseas employment, visa applications, bank account opening
- Driving Licences — certified copies for overseas car hire, foreign driving licence conversion
- National ID Cards — EU identity cards for citizens of other EU countries living in Ireland
- Biometric Residence Permits — for non-EEA nationals
Civil Status and Family Documents
- Birth Certificates — for overseas immigration, inheritance, marriage abroad
- Marriage Certificates — for spousal visa applications, name change abroad, property purchase
- Death Certificates — for estate administration, insurance claims, pension transfers
- Divorce Decrees — for remarriage abroad, overseas property transactions
- Adoption Orders — for overseas recognition of adoptions
- Freedom to Marry Certificates — confirming you are free to marry under Irish law
- Deed Poll — name change documents
Academic and Professional Qualifications
- University Degrees and Diplomas — for overseas employment, further study, professional registration
- Academic Transcripts — detailed records of grades and modules
- Leaving Certificate and Junior Certificate — for overseas further education applications
- Professional Certificates and Licences — medical registration, engineering, nursing, teaching qualifications
- Apprenticeship Certificates — trade qualifications for overseas employment
- Language Certificates — IELTS, TOEFL, and other language proficiency certificates
Legal Documents and Declarations
- Affidavits — sworn statements for overseas legal proceedings or administrative purposes
- Statutory Declarations — formal declarations for various purposes
- Powers of Attorney — authorising someone to act on your behalf in another country
- Consent Letters — particularly consent for a minor child to travel abroad with one parent
- Wills — notarisation for estate planning with overseas assets
- Guarantees and Indemnities — for overseas commercial transactions
Property and Real Estate Documents
- Property Transfer Documents — for overseas property purchases and sales
- Title Deeds — certified copies of Irish property title for overseas mortgage applications
- Mortgage Documents — for cross-border lending
- Lease Agreements — for overseas property letting
- Spanish Escritura Documents — property transfer deeds for Spanish property
Corporate and Company Documents
- Certificate of Incorporation — certified copies for overseas business registration
- Memorandum and Articles of Association — company constitution documents
- Board Resolutions — certified extracts of board minutes
- Director/Officer Certificates — confirming authority of company representatives
- Shareholder Agreements — for cross-border joint ventures
- Corporate Powers of Attorney — authorising overseas representatives
- Audited Accounts — certified copies for overseas lenders or investors
Financial and Banking Documents
- Bank Statements — certified copies for overseas visa applications showing financial standing
- Financial Declarations — sworn statements regarding financial status
- Investment Documents — for cross-border investment transactions
- Proof of Funds Letters — confirming availability of funds for overseas property purchase
Documents for Overseas Employment (UAE, Australia, Canada, USA)
This category is particularly common for Cork clients. Overseas employers — especially in the UAE and Gulf states — typically require multiple notarised documents as part of their employment onboarding process:
- Academic degree certificates (notarised + apostilled)
- Police clearance certificate (issued by An Garda Síochána)
- Medical clearance certificates
- Experience letters from previous employers
- Professional registration certificates
- Passport certified copies
Hugh Phelan regularly processes complete documentation packages for clients relocating to Dubai, Abu Dhabi, Qatar, Riyadh, and other Gulf destinations. A typical UAE employment package can involve 5–10 separate documents — all of which can be handled in a single appointment and apostille submission.
Can't Find Your Document Type?
If your document type isn't listed above, don't worry — call Hugh Phelan at 021-489-7134 to discuss your specific requirement. As a qualified Notary Public, Hugh can notarise virtually any document. If there's something unusual about your situation, he'll be able to advise you on the best approach.